May 2025 Annual Parish Council Agenda
Annual Meeting of the Parish Council
You are hereby summoned to attend the Annual Meeting of North Kelsey Parish Council to be held in the Village Hall on Tuesday 13th May 2025 at 7.45pm
The business to be dealt with at the meeting is listed in the agenda.
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. This must be done in the Public Questions item, and members of the public cannot interrupt the business of the meeting at other times, unless Standing Orders are suspended by the Chair of the Council.
The Council supports the rights of anyone to record this meeting but advises that anyone so recording cannot disrupt the meeting, by means of recording, and expresses the hope that the person (or persons) carrying out the recording have obtained the necessary legal advice, for themselves, to ensure they understand the rights of anyone present who does not wish to be filmed or recorded.
Mandy Coote, Clerk to the Council, 7th May 2025
Agenda
Agenda Number Item
1 Appointment of Chairman and Vice Chairman, signing Declaration of Office and Declaration of Interests forms
a. Appointment of Chairman – to receive nominations for the position of Chair and resolve to appoint to the position followed by signing of declaration of Acceptance of Office as Chair and Councillor
b. Appointment of Vice Chairman - to receive nominations for the position of Vice Chair and resolve to appoint to the position followed by signing of declaration of Acceptance of Office as Vice Chair and Councillor
c. Councillors - signing declaration of Acceptance of Office prior to commencing the meeting, and completion of Declaration of Interests Forms if circumstances changed.
2 Welcome from the Chair and Public Questions
Members of the public may ask questions in respect of any item of business included in the agenda. The period of time which is designated for public participation shall not exceed 15 minutes. Each member of the public may only speak once and for no longer than five minutes. The meeting will be adjourned to allow for public questions.
3 Apologies
To receive and accept apologies and reasons for absence
4 Declarations of interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.
5 Minutes of the Ordinary Parish Council Meeting held on Tuesday 1st April 2025.
Council to consider approving the minutes as a true and proper record.
6 Police and Crime update
NC09 area, for information only. Any items raised for decision will appear on the agenda for the next meeting.
7 District and County Council update
For information only. Any items raised for decision will appear on the agenda for the next meeting.
8 Chairman’s update
For information only. Any items raised for decision will appear on the agenda for the next meeting.
9 Parish Councillor updates
For information only. Any items raised for decision will appear on the agenda for the next meeting.
10 To consider updates from Working Groups
Communications
Strategic
Environment
Monthly Asset Inspection Updates:-
Cllr.S.March playing field, Cllr.P.Bryan Cemetery, Cllr.J.Slater village green.
11 Clerk’s report
For information only. An update from the Clerk about correspondence, outstanding actions and ongoing issues. Any items raised for decision will appear on the agenda for the next meeting.
12 Parish Matters Updates
Old Railing at village pump
Cemetery Water Leak
War Memorial lettering painting
Activity Frame Repairs
West Street Car Park, Land registry progress
Community Speed Watch
Playing Field Fencing and goal posts
Reviews
13 Review and confirmation of arrangements for insurance cover in respect of all insured risks
Council to confirm continued insurance arrangements for BHIB – current renewal price £701.27 (last year £708.70)
14 Review of the Council’s and the Clerk’s memberships of other bodies
The Parish Council is currently a member of the Lincolnshire Association of Local Councils (LALC), membership runs from April 2025 to April 2026. Information Commissioners Office annual registration renews 21/11/2025
15 Review of Standing Orders and Financial Regulations
Council to review its Standing Orders and Financial Regulations
16 Review of Existing Council Policies and Procedures
• Risk Management
• Code of Conduct
• Scheme of Delegation
• TOR Personnel Committee
• TOR Working Groups
• Training and development policy
• Grant Award Policy
17 Review of Committee Membership
Personnel Committee membership review for the 2025/26 municipal year as follows:
• Cllr S. March (Chair)
• Cllr M. Williams (Vice Chair)
• Cllr J. Slater
Council to note that at their first meeting in the 2025/26 municipal year elected their Chair
18 Review of Working Group Membership
Environment:- Cllr P Bryan, Cllr R Hunt, Cllr J Slater, Cllr S March
Strategic:- Cllr J Waite, Cllr J Cundill, Cllr S March
Communication:- Cllr P Bryan, Cllr J Waite, Cllr R Hunt
19 Review of inventory of land and assets
Council to review and consider noting the list of land and assets of the Parish Council
20 Councillor Training undertaken
Update record for all councillor training
21 Review of Councillor and Staff Training Needs
Council to consider the training needs of councillors and staff in the 2025/26 municipal year
Finance
22 Annual Governance and Accountability Return (AGAR) 2024/25
(i) To receive the report of the internal auditor and the Clerk’s, as Responsible Financial Office (RFO), response.
(ii) To receive the Year end accounts for the year ended 31 March 2025, to be signed by the Chairman and Clerk.
(iii) To approve the Annual Governance Statement (Section 1 of the AGAR for the financial year 2024/25 and authorise signing by the Chairman and Clerk; and
(iv) To approve the Accounting Statements (Section 2 of the AGAR) for financial year 2024/25 and authorise signing by the Chairman and Clerk.
To agree the period for the Notice of Public Inspection.
23 Payments for approval & Bank Reconciliation
Council to approve the schedule of payments from 01/04/2025-13/05/2025 and to receive bank reconciliation statements
24 Additional Bank Signatory
Agree and sign Unity Bank application form
25 Community Association Grant Application
To consider application for the village fair in June
26 Marquee Hire
Council to consider Marquee Hire costs for village fair in June
27 Whatsapp Parish Council Group
To discuss and agree if this would be of benefit for communication
28 Bark Chippings
Review
29 Tree Survey
Discuss All About Arb Report
30 Playing field ditch
Consider quote for jetting pipe
32 Planning applications
To consider any planning applications
WL/2025/00398 Engine House
WL/2025/0032 Land West Brambles
WL/2025/00358 Rohan Cottage
NKPTA for North Kelsey School seek permission to plant hedgerow trees on boundary of North Kelsey School Playing field
Next Ordinary Meeting
33 Items for inclusion on the next Ordinary Meeting agenda
Council is requested to use this opportunity to raise items for future Ordinary Meeting agendas.
34 Date and time of the next Ordinary Meeting
To confirm date and time of the next Ordinary Parish Council Meeting, is set for Tuesday 3rd June 2025 7.15pm
To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to sensitive commercial information for the following item.
35 Clerk/RFO Appraisal
To approve recommendations of the Personnel Committee