July 2025 Minutes
Minutes of the Ordinary Parish Council Meeting held on Tuesday 8th July 2025
Present: Cllr D Waite (Chair), Cllr S March (Vice Chair), Cllr P Bryan, Cllr M Williams and Cllr J Slater
In attendance: Cllr J Bean (LCC)
Members of public present: Eight
Parish Clerk – Mandy Coote
Note: All documents referenced in the Minutes will be made available on the Council’s website https://north-kelsey.parish.lincolnshire.gov.uk
Minutes
Minute Ref Item
057/2526 Welcome from the Chair and Public Questions
Welcome given, eight members of public present.
Questions raised on proposed Twelve Month Hill Solar Farm and the parish car park. Both items are on the agenda and response noted
058/2526 Apologies
Apologies for absence Cllr J Waite, Cllr P Morris, accepted
059/2526 Declarations of interest
Declarations of interest received from
Cllr S March and Cllr D Waite in finances Cllr J Slater in NKCA
060/2526 Co-option of Parish Councillor
A resident had expressed an interest in becoming a Councillor and were present tonight
Proposed:- Cllr.J.Slater Seconded:- Cllr.P.Bryan All in favour
RESOLVED:
That Emma L Horstwood be co-opted as a councillor to the Parish Council and sign the declaration of office and receipt of code of conduct. Register of Members interests completed, submit required documents to WLDC
Offer new councillor training and .gov email to be provided
061/2526 Minutes of the Parish Council Meeting held on Tuesday 3rd June 2025.
Proposed:- Cllr.S.March Seconded:- Cllr.M.Williams All in favour who were in attendance at the meeting
RESOLVED:
That the minutes of the meeting be accepted as a true and proper record
062/2526 Police and Crime update
NC09 area no report received
For the period May 2024 to April 2025, the Caistor Neighbourhood Policing team reported a fluctuation in reported crimes with the highest rate for reported crimes occurring in April 2025 (67) with lowest rate (33) occurring in January 2025. Noted increase in violence & sexual offences plus ASB. Recent incidents of garage burglaries, shed breaks and suspicious circumstances have been reported. Market Rasen Neighbourhood Policing Team have sent communications with advice which will be shared on NKPC website and Facebook page. NKM residents group have met to discuss
063/2526 District and County Council update
For information only. Any items raised for decision will appear on the agenda for the next meeting.
Cllr.P.Morris (WLDC) no report given, apologies accepted
For information only. Any items raised for decision will appear on the agenda for the next meeting.
Cllr J Bean (LCC) Details recently received for ongoing issues to be addressed, communication sent for all, awaiting feedback
West street flooding, back of Alexandra Court clearing ditches owned by LCC
Street Signs repairs:- Mill Lane – Not easy to read, Patrick Close – broke in half
Speed signs and speeding survey to investigate moving 30 speed signs further out village on
Grange Lane out towards South Kelsey.
Queries on a number of planning applications
Horse Riding Warning Signs, Carr Road and Southfield Road have more than 60 horses using these roads.
Invite to any community events to be emailed as would like to attend if possible
Parking outside school, listed planning October 25
064/2526 Chairman’s update
North Kelsey fair was a great event, lots of people out and fantastic effort from community association, the well dressing was a great focal point. Hopefully a positive response for this to be run again on an annual basis.
065/2526 Parish Councillor updates
Cllr S March:- litter picking equipment to be passed to Cllr D Waite as unable to commit to keeping it going. Article for next Newsletter canvass for new litter pickers to continue the monthly picks
066/2526 To consider updates from Working Groups
Communications
Newsletter June edition circulated and on website
Playing field poster with QR Code for residents input with ideas on how to improve the facility will be posted shortly.
Strategic
Remote meeting planned 11th June did not go ahead, further meeting to be arranged
Environment
Met 7th July, goal posts have been repositioned, fencing repairs still need completing, Community Payback have completed the play area fence painting, repurposed fencing to be used for planters, some removed Cllr S March and Cllr P Bryan offer to assist getting another car load, fencing repairs needed around playing area, rocking quite significantly Cllr D Waite to investigate
Monthly Asset Inspection Updates:-
Cllr.S.March Playing field as above, contingency plan ongoing
Cllr.P.Bryan Cemetery, trees covered in agenda item
Cllr.J.Slater Village green. All ok
067/2526 Clerk’s report
Charity Commission:- Annual return submitted
WLDC:- Community Grant Funds open to applications
VAT:- claim submitted £1,417.41
LCC Planters ref 4202934 awaiting reply re NRSWA accreditation
068/2526 Parish Matters Updates
War Memorial lettering painting, completed by end of July
Fence Painting Playground completed
Report on Village Fair, awaiting more detailed report
West Street Car Park, Land registry progress ongoing, once completed agreed a public consultation for future use
Playing Field ditch, this has been rodded by the contractor prior to jetting, the pipe appears to have collapsed and a quote for replacement to be obtained
Playing field fencing, timber has arrived and will be completed shortly
Business Items - Motions Requiring Written Notice
069/2526 Payments for approval & Bank Reconciliation
Council to approve the schedule of payments from 03/06/2025 – 08/07/2025 and to receive bank reconciliation statements
Proposed:- Cllr D Waite Seconded:- Cllr P Bryan All in favour
RESOLVED:
to approve the following payments and monitoring reports be received.
Invoice Date Supplier/Payee Details Cost
£ VAT
£ Total
Payment
£
30/06/25 JM Coote Clerk Salary June 25 425.40 425.40
30/06/25 HMRC PAYE June 25 £106.40 National Insurance £17.17 123.57 123.57
30/06/25 JM Coote Clerk Working From Home June 25 26.00 26.00
30/06/25 Unity Bank Charges 6.00 6.00
01/04/25 NKCA Hall Hire 312.00 312.00
12/05/25 Screwfix/Earnshaws Fence Repairs 28.35 5.67 34.02
15/06/25 Mr Shiney Village Fair Entertainment 300.00 300.00
10/06/25 Wickes Fence Paint 6.67 1.33 8.00
25/06/25 MKS Groundcare Grass Cutting & Verges 924.58 184.92 1,109.50
16/06/25 All About Arb Tree Survey 350.00 350.00
10/06/25 1st Grasby Scouts Marquee Hire Village Fair 300.00 300.00
Various NKCA Well Dressing total £556.45 Max £350.00 350.00 350.00
Totals 3,152.57 191.92 3,344.49
Receipts Description
05/06/25 Anglian Water Compensation £100.00
30/06/25 Unity Interest £275.60
Bank Balances @ 30-06-25:- Unity Current £16,449.60 Unity Instant Saver £47,392.33 NS&I £5,963.73
070/2526 Youth Club
Black Rock Monies cheques received£248.25 and £19.07.
Proposed:- Cllr D Waite Seconded:- Cllr S March All in favour
RESOLVED:
To be forwarded to the treasurer of the Youth Club for their use
071/2526 NS & I
Both the Youth Club and Parish Council investments are proving troublesome to deal with relating to administration, clerk to approach a previous councillors for their assistance
072/2526 Traffic Calming
Options and costings for North Kelsey Moor were discussed
Proposed:- Cllr D Waite Seconded:- Cllr S March All in favour
RESOLVED:
To purchase a solar powered vehicle activated speed sign with additional functions as below
Vehicle Activated Speed sign £2,395.00
Solar Powered + £644.00
Optional: Data Capture Function + £309.00
Bluetooth Remote Data Download (module + antenna) + £283.00
Two posts to be supplied and fitted at either end of the speeding signs, post costs additional
073/2526 Tree Work
5 quotes were received
Proposed:- Cllr D Waite Seconded:- Cllr S March All in favour
RESOLVED:
Contractor A awarded contract:- G Colletti value £5,200.00 ex vat
074/2526 Cemetery
Agreement regarding cremated ashes
Proposed:- Cllr D Waite Seconded:- Cllr P Bryan All in favour
RESOLVED:
Maximum of 2 sets ashes can be deposited around mortuary chapel
Maximum of 4 sets ashes can be deposited in a plot already used for burial
Maximum of 8 sets ashes can be deposited in a full-sized plot but no burial in that plot can occur once any ashes are already placed
075/2526 Proposed Solar Farm
Discussions regarding proposed Twelve Month Hill Solar Farm at the former RAF Caistor, Airfield Farm, North Kelsey Road, Caistor
Proposed:- Cllr D Waite Seconded:- Cllr M Williams All in favour
RESOLVED:
To form a working group and invite other neighbouring town/parish councils/parishioners for their views on the proposed site.
NKM residents group are to also meet to discuss
076/2526 Planning applications
WL/2025/00398 Engine House,:- Granted
WL/2025/00358 Rohan Cottage :- Declined
Next Ordinary Meeting
077/2526 Items for inclusion on the next Ordinary Meeting agenda
Council is requested to use this opportunity to raise items for future Ordinary Meeting agendas.
Detailed report on Village Fair
Replacement drainage pipe
Mortuary Chapel Repairs
Burglaries NKM
Solar Farm update
078/2526 Date and time of the next Ordinary Meeting
To confirm date and time of the next Ordinary Parish Council Meeting, is set for Tuesday 12th August 2025 @ 7.15pm
The Meeting started at 7.15pm and closed at 9.04pm