October 2025 Minutes
North Kelsey Parish Council
Minutes of the Ordinary Parish Council Meeting held on Tuesday 14th October 2025
Present: Cllr D Waite (Chair), Cllr S March, Cllr P Bryan, Cllr J Waite, Cllr J Cundill, Cllr J Slater and Cllr E Horstwood
In attendance: None
Members of public present: None
Parish Clerk – Mandy Coote
Note: All documents referenced in the Minutes will be made available on the Council’s website https://north-kelsey.parish.lincolnshire.gov.uk
Minutes
Minute Ref Item
125/2526 Welcome from the Chair and Public Questions
No members of the public present
126/2526 Apologies
Apologies for absence Cllr M Williams, Cllr P Morris (WLDC) and Cllr J Bean (LCC), accepted
127/2526 Declarations of interest
Declarations of interest none received
128/2526 Minutes of the Parish Council Meeting held on Tuesday 9th September 2025.
Proposed:- Cllr.D.Waite Seconded:- Cllr.P. Bryan All in favour who were in attendance at the meeting
RESOLVED:
That the minutes of the meeting be accepted as a true and proper record
129/2526 Police and Crime update
NC09 area report August 2025 received and circulated. Noted the issue of recent burglaries
North Kelsey (6) and North Kelsey Moor (2)
- 2 x Violence and Sexual Offences – Easthall Rd
- 1 x Public Order – Green Lane
- 1 x Burglary – Middle St
- 1 x Bicycle Theft – Cemetery Lane
- 1 x Other Crime – Chapel Mead
- 2 x Burglary – Station Rd & Caistor Rd
130/2526 District and County Council update
For information only. Any items raised for decision will appear on the agenda for the next meeting.
Cllr.P.Morris (WLDC) report received via email
The new West Lindsey Administration group which consists of a broad coalition are now settling into their new roles through the committee structure that runs the District Council, all committees are now shared equally between the political parties with no party having a majority. This is working very well with a real spirit of co-operation and will to ensure that residents get an even better service from WLDC.
The talks on LGR (Local Government Reorganisation) are ongoing. Main discussions are around which authorities in Lincolnshire should be grouped together, and if there should be one, two or even three unitary authorities to run the future Lincolnshire. All the different possibilities must be submitted by November with the Government deciding in the New Year
Cllr.J.Bean (LCC) Apologies
131/2526 Chairman’s update
Thank you to the 2 parish volunteers and councillors who aided the spreading of the play bark chippings.
Observations after the recent heavy rains appears the flooding on West Street is now controlled
132/2526 Parish Councillor updates
Cllr J Cundill:- parishioner concerned drains becoming blocked with mud and debris on roads.
WLDC Road sweeper to be requested
133/2526 To consider updates from Working Groups
Communications:-
Newsletter ready for proof reading to be published shortly. Survey question to be included what would make parishioners use the playing field and why parishioners don’t use the playing field
Strategic:-
Resignation received from Cllr S March
A budget planning meeting reviewed position prior to setting precept. Capital spend projects 2025-26 payments still outstanding and 2026-27 projects need to be considered
Environment:-
Projects list complied, quotes to be obtained for budget planning 2026-27
Monthly Asset Inspection Updates:-
Cllr.S.March: Playing field boundary fence still to be repaired, play bark has been completed, planters ready to replace broken ones at Easthall Road, Budget of £50 was agreed for 2025-26 planting, resident offered to water as required
Playground criteria list complied for inspections on a regular basis. Additional manpower needed for weekly/monthly inspections. External quote obtained, charge an hourly rate of: £15.50 ph until the 31st of March 2026 with increases annually estimated 2026-27: £16.00 in 2027-28: £16.50 and mileage charged at £0.45 per mile. Cllr E Horstwood has offered to attend an inspection course to provide the knowledge to carry out routine playground inspections. Dates and fees to be investigated
Cllr.P.Bryan Cemetery, Left hand side hedge still needs cutting, contractor to be contacted again, general tidy up of chapel and cemetery prior to Remembrance, 1st November agreed.
Cllr.J.Slater Village Green, all ok, contractor to be made aware of the crocuses under the weeping tree.
134/2526 Clerk’s report
A Greater Lincolnshire for All - Local Government Reorganisation in Greater Lincolnshire, report and slides circulated. Teams meeting could not gain access
Anglian Water Update: Report circulated
WLDC: vacancy for a Parish Councillor Independent Person for Standards details circulated
WLDC: Town and Parish Council Sport Survey: circulated
Assertion 10: Digital compliance adhered too
Assertion 10: Clerk and Councillor compliance
Salt Bags: Offer not taken up due to storage and still supplies available
LCC Grass Cutting:- Invoice sent for 2025-26 contribution £1313.52
VAS Camera Roads and Transport customer query [LCC--98658-99310] pole to be installed at NKM, camera arrived and ready for fitting
MKS Verti Draining done on the field, cemetery wildflowers cut and broken window resolved
North Kelsey Moor ditch clearance, letter sent signed for no response
Complaint Response to be drafted
20.27 Standing Orders Suspended
Previous councillor R. Hunt confirmed his acceptance of officiating at the Remembrance Day
20.31 Standing Orders Resumed
135/2526 Parish Matters Updates
Detailed report on Village Fair circulated. Looking to next year, possible equestrian event and classic cars to attend
West Street Car Park, waiting WLDC signing paperwork
Business Items - Motions Requiring Written Notice
136/2526 Payments for approval & Bank Reconciliation
Council to approve the schedule of payments from 09/09/2025-14/10/2025
Proposed:- Cllr D Waite Seconded:- Cllr P Bryan All in favour
RESOLVED:
to approve the following payments and monitoring reports be received.
Invoice Date Supplier/Payee Details Cost
£ VAT
£ Total
Payment
£
30/09/25 JM Coote Clerk Salary September 25 438.83 438.83
30/09/25 HMRC PAYE September 25 £109.60
National Insurance £19.71 129.31 129.31
30/09/25 JM Coote Clerk Working From Home September 25 26.00 26.00
30/09/25 Unity Bank Charges 6.00 6.00
30/09/25 JM Coote Clerk Mileage 9.90 9.90
11/09/25 JM Coote Clerk Postage Signed for 7.20 7.20
15/09/25 Travis Perkins Bark Chippings 973.92 194.78 1168.70
25/09/25 MKS Groundcare Grass Cutting & Verges 924.58 184.92 1,109.50
09/11/25 Jim Watkin Bugle Player 30.00 30.00
09/10/25 Elan City VAS Radar Speed Sign 2589.99 518.00 3107.99
Totals 5,135.73 897.70 6033.43
Receipts Description
30/09/25 Unity Bank Reserves Interest 298.88
Bank Balances @ 30-09-25:- Unity Current £9,193.54 Unity Instant Saver £53,795.10
137/2526 Bank Account Reconciliation
A member other than the Chair or a cheque signatory was appointed to verify bank reconciliations (for all accounts) produced by the RFO.
RESOLVED:
Cllr J Waite signed and dated the reconciliations and the original bank statements as evidence of this.
138/2526 Disabled Parking Space
Request has been received from a resident regarding a disabled parking space. LCC are currently waiting for the policy for the provision of disabled bays to be introduced, details given so this can be assessed against the criteria once this is in place.
139/2526 Mortuary Chapel & WLDC Grant
Awaiting quotes for works required to windows and doors
WLDC Grant Funding Agreement CG25-26 085 for £2,000.00
RESOLVED:
Cllr D Waite (Chair) and JM Coote (Clerk/RFO) signed agreement
140/2526 Planting wooden boxes
£50.00 budget for 2025-26 agreed within precept setting
141/2526 Woodland Area Transformation
To explore possible grants for benches, hedging, to be discussed again in March 2026
142/2526 Playing Field
Proposed:- Cllr J Waite Seconded:- Cllr S March All in favour
RESOLVED:
To accept the quote for repair and replacement fencing in the southeast corner of the field from In Moore Contracting cost £625.00 vat £125.00 total £750.00
143/2526 Planning
To consider any planning applications received or decisions agreed
Applications
WL/2025/00985 Old Vicarage, no objections
Planning Status
WL/2025/00833 Dog Park Pending
WL/2025/00728 Rohan Cottage Not permitted
WL/2025/00727 Rohan Cottage Prior Approval Required
WL/2025/00777 Agricultural Workers Pending
Planning Issues
Temporary Events Notice, case closed
The Paddocks Campsite, WLDC no planning breach occurred
Breach on Southfield Road, investigation into these matters is still ongoing.
Next Ordinary Meeting
145/2526 Items for inclusion on the next Ordinary Meeting agenda
Assertion 10: Clerk and Councillor compliance
Play Ground Inspection Course
Precept Estimate
Mortuary Chapel Repairs
146/2526 Date and time of the next Ordinary Meeting
To confirm date and time of the next Ordinary Parish Council Meeting, is set for Tuesday 11th November 2025 @ 7.15pm
The Meeting started at 7.15pm and closed at 8.53pm