February 2025 Minutes
Minutes of the Ordinary Parish Council Meeting held on Tuesday 18th February 2025
Present: Cllr S March (Vice Chair) Cllr P. Bryan, Cllr J Slater, Cllr.R.Hunt
In attendance: Cllr. Tom Smith (LCC/WLDC), Cllr. Peter Morris (WLDC) R.Fenwick (LCC Highways)
Members of public present: None
Parish Clerk – Mandy Coote
Note: All documents referenced in the Minutes will be made available on the Council’s website https://north-kelsey.parish.lincolnshire.gov.uk
Minute Number Item
202/2425 Welcome from Chair and Public Questions
Welcome given, no members of the public present
203/2425 Apologies
Apologies for absence, Cllr D Waite, Cllr J Waite, Cllr M. Williams, Cllr J Cundill
204/2425 Declarations of interest
Cllr.R.Hunt re NKM Bench and Noticeboard, Caistor Lions
205/2425 Minutes of the Ordinary Meeting held on Tuesday 14 January 2025
Proposed:- Cllr.P.Bryan Seconded:- Cllr.R.Hunt All in favour
RESOLVED:
That the minutes of the meeting be accepted as a true and proper record.
206/2425 Police & Crime update
Police report for area NC09 received and circulated. Details of support for domestic abuse published in the newsletter
207/2425 District and County Council reports
Richard Fenwick:- LCC Highways
Update on drainage issues, apologies for length of time these have taken. Works have been taking place with manholes replaced and silt/debris removed from ditches to allow to run, some not highways culverts but adds to capacity to deal with the run off.
Internal drainage board, Ancholme, and principal highways officer will send letters to residents re responsibility of riparian ditches and explain why they need to keep them clear
Cllr P Morris:- WLDC
Thanks to Richard and Tom re drainage issues
Full council meeting at WLDC 03/03 budget no increase from central gov, rural service delivery grants has been discontinued, precept increase 2.99% as no funds elsewhere and relates to 7% cut
Questions Raised:-
New green bin delivery £37.00, agreed to look into this as seems excessive.
Trees understood to have preservation orders on them have been removed, need to address whether permission has been given, will look into this
A caravan has been sited on rural woodland, social events are taking place there, has planning been sort, will look into this
Cllr T Smith:- LCC & WLDC
County budget, has a 9 million deficit, council tax is set at 2.99%
Drainage issues Occupation Lane, road sweeper cannot sweep due to having no kerb stone
Questions Raised:-
Car park land registry still not been transferred from LCC to NKPC, will look into this
208/2425 Chairman’s Update
Installation of North Kelsey Moor Noticeboard and bench. Thanks to the Caistor Lions, Cllr.R.Hunt and Cllr.P.Bryan for their assistance with this.
Newsletter Issue 9 has been distributed but additional volunteers would be required to aid with ongoing distribution
Budget 2025-26 Thanks to Cllr.J.Waite and Cllr.G.Harris for their time
209/2425 Parish Councillor updates
Cllr.P.Bryan:- Replacement pump railing has been agreed with WLDC, installation date TBC
Cllr.R.Hunt:- Installation of North Kelsey Moor noticeboard and bench taken place
Cllr.J.Slater:- Community shop to open 3rd March with an official open day TBC. They have decided not to have a facebook page but posters will be displayed with opening days and times.
210/2425 Updates from Working Groups
Communications:- Newsletter issue 9 distributed, look into additional facebook access, meeting to be arranged
Strategic:- Budget and capital spend proposed figures, going forward develop strategy guidelines
Environment:- Paper detailing spends from precept and capital reserves for 2025/26. Quotes to be obtained for playing field fence repairs and contact re mole problem in cemetery. Meeting planned for 28th February.
Monthly Risk Assessment:-
Cllr.S.March playing field:- Cllr.P.Bryan Cemetery, Cllr.J.Slater village green
211/425 Personnel Committee
Annual appraisal for clerk due in March 2025
212/2425 Clerks Report
LCC commissioned the National Highways & Transport (NHT) surveys for Councillors and Parish Councils, to ensure we directly capture your feedback on Highways and Transport services in your area.
LCC Parish Agreement contribution rate has for 2025-26 been set at £0.059 Based on the overall area of 7421m2, the total contribution payable for 2025-26 is £1313.52
JADU training Websites completed 24/01/2025
JADU training Announcements and News completed 07/02/2025
LALC End of year and audit process training completed 14/02/2025
ILCA Course completed 09-02-25
LCC consultation on the proposed development of a mainstream Special Educational Needs and Disabilities (SEND) Hub at Caistor
WLDC Due to the rising costs of defibrillator equipment, the annual charge for our Defibrillator Maintenance Service will rise to £110 (including VAT) from April 1st 2025.
MKS Grass cutting contract have requested to be paid equally over 12 months
VE Day 2025 Thursday 8th May is 80th celebration on VE Day, agenda item next meeting
212/2425 Parish Matters
Old Railing:- Replacement pump railing has been agreed with WLDC, installation date TBC
Cemetery Water Leak:- Anglian Water have promised the correct department will have dealt with it by mid March.
NK Moor bench:- Caistor Lions have installed, dog bin located near bench to be moved
NK Moor Noticeboard:- Caistor Lions have installed
Proposed Cllr.P.Bryan Seconded Cllr.J.Slater Cllr.S.March in favour Cllr.R.Hunt abstain
RESOLVED:-
Invoice from Caistor Lions for the work and materials for bench and noticeboard installation @ £200.00 agreed
Youth Club: commissioner’s office reply received, agenda item next meeting
War Memorial Letter Painting:- delayed due to weather
Bark Chippings:- Awaiting weather to deliver to play area
213/2425 Tree Survey
Still awaiting All About Arboriculture report, agenda item next meeting
214/2425 Playing field Hedge
Proposed Cllr.R.Hunt Seconded Cllr.P.Bryan All in favour
RESOLVED:-
3 year fixed quote for cutting playing field hedge @ £625.00pa + vat Ian Moore Contracting be accepted
215/2425 Activity Frame Repairs
Proposed Cllr.J.Slater Seconded Cllr.P.Bryan All in favour
RESOLVED:-
Quote to supply and replace the climbing net on the record play unit and supply and fit
2 new play grade red panels @ £1112.80 + vat be accepted
216/2425 Community Speed Watch (CSW) scheme
A team of a minimum of 3 volunteers is required but preferable a team of 6. No cost for training and approx. £315.00 for the equipment. Awaiting response from article in the newsletter for parishioners to participate
217/2425 Meeting Dates 2025-26
Tuesday 8th April 2025
Tuesday 13th May 2025 Annual Council Meeting and Annual Parish Meeting
Tuesday 3rd June 2025
Tuesday 8th July 2025
Tuesday 12th August 2025
Tuesday 8th September 2025
Tuesday 14th October 2025
Tuesday 11th November 2025
Tuesday 9th December 2025
Tuesday 13th January 2026
Tuesday 10th February 2026
Tuesday 10th March 2026
RESOLVED:-
To accept proposed dates
218/2425 Payments for approval
Proposed:- Cllr.S.March Seconded:- Cllr.R.Hunt All in favour
RESOLVED:
to approve the following payments and monitoring reports be received.
Invoice Date Supplier/Payee Details Cost
£ VAT
£ Total
Payment
£
31/01/25 Clerk Salary Jan 25 411.45 411.45
31/01/25 HMRC PAYE Jan 25 103.00 103.00
31/01/25 JM Coote Disbursements/Expenses Jan 25 35.90 35.90
31/01/25 Unity Bank Charges 6.00 6.00
31/12/24 SR Thompson Mole control 200.00 200.00
05/02/25 Dandelion Design Newsletter Issue 9 94.00 94.00
07/02/25 LALC Webmaster minutes owed 6.00 1.20 7.20
Totals 856.35 1.20 857.55
Receipts HMRC VAT Refund 1,528.49
Bank Balances:- Unity Current £3,418.48, 31/01/2025, reconciled. £857.55 committed = £2,560.93.
Unity Instant Saver £49.309.71, NS&I £5,963.73
219/2425 Budget and Capital Spend 2025/26
Proposed Cllr.S.March Seconded Cllr.R.Hunt Cllr.P.Bryan in favour Cllr.J.Slater abstain
RESOLVED:-
To accept the proposed figures for 2025/26
220/2425 Planning applications
None received
Next Ordinary Meeting
221/2425 Items for inclusion on the next Ordinary Meeting agenda
Community Speed Watch
VE Day
222/2425 Date and time of the next Ordinary Meeting
To confirm date and time of the next Ordinary Parish Council Meeting, is set for Tuesday 11th March 2025 7.15pm
The Meeting started at 7.15pm and closed at 9.08pm