September 2018 Minutes
Minutes of the Parish Council Meeting of North Kelsey Parish Council held in the Village Hall on Tuesday 11th September 2018 at 6.30pm
Those present: Councillors D Hunt, R Hunt, R Smith, L Barker, S Priestnall In attendance: J Waite (Clerk) Cllr Turner.
1 To receive apologies and reasons for absence Ref 18/100
Cllr S Hind, no apologies sent for this meeting Cllr T Peach, no apologies sent for this meeting Cllr Strange.
2 To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests. Ref 18/101
None Given.
3 To approve draft minutes of the meeting held on 14th August 2018. Ref 18/102
Resolved to approve as a true record.
Proposed Cllr L Barker. Seconded Cllr R Hunt. All in favour.
4 Public Questions Res 18/103
None raised.
5 County Council Report Ref 18/104
Parish Council are still waiting for the Speed watch survey to be done to put up speed limit signs on the approaches to the village.
No other issues to report.
6 District Council Report Ref 18/105.
No report given.
7 Clerk’s report Ref 18/106.
A new email address for the council has been set up clerk.northkelseyparish@gmail.com
There are currently 2 vacancies on the council.
Cllr Hind and Cllr Peach have now been absent from council for more than 6 monthly meetings, so council resolved to evoke the 6 month rule. The current make up of the council is for 9 councillors, so this would give 5 serving councillors and 4 spaces.
Council proposed to contact WLDC to reduce the number to 7, giving 5 serving councillors plus 2 casual vacancies.
Proposed Cllr D Hunt. Seconded Cllr R Smith. Al in favour.
The Clerk will continue to arrange for the Speed watch survey to be completed by LCC to enable new speed limit signs to be placed on the entrance roads to the village.
Councillors were asked to complete the GDPR compliance check list. Posters to go up around the village advertising the current casual vacancies.
It was proposed to ask D Williams to do the fence repairs on the playing field gate entrance. Proposed Cllr R Hunt. Seconded Cllr L Baker. Al in favour.
Quotes received to complete work to crown lift the trees at the end of Occupation Lane. Proposed to carry out works
Proposed Cllr S Priestnall. Seconded Cllr R Smith. Al in favour.
Clerk to contact hedge owner on verge of Cemetery Road to ask for the hedge to be trimmed.
A request has been received to use the playing field for a marquee for a wedding. Council have declined this request.
The new Standing Orders 2018 were adopted.
Proposed Cllr R Hunt. Seconded Cllr S Priestnall. All in favour. Risk assessment and management policy was adopted.
Proposed Cllr D Hunt. Seconded Cllr R Smith. Al in favour.
8. Financial Matters Ref 18/107
Salaries £513.70
Clerks Expenses and Disbursements £32.72
North Kelsey Community Association – room hire £8.00
HMRC -PAYE £224.26
MKS Groundworks – cutting of grass verges £90.00
Gopak Ltd – hall chairs £628.80
Resolved to approve payments.
Proposed Cllr R Hunt. Seconded Cllr R Smith. All in favour.
Budget up date and current spend levels were looked at. To be done again at November meeting, looking at precept setting.
9 Planning applications and decisions received Ref 18/108
No applications received.
10 Parish matters – To receive any report or consider any appropriate action Ref 18/109
a) Cemetery – The new and replacement bins have been requested from WLDC. There is a headstone which has fallen over. There are some trees that need pruning.
b) Grounds Maintenance - The planters for the village signs are still being looked at.
c) Play Area – the area for the boundary fence around the play equipment will need to be remeasured to allow for the seats. Quotes for wire mesh fence are to be looked at. A new bench is to be added at the bottom of the park. The bark in the play area will need topping up. The plywood on the climbing frame needs repairing.
d) The chairs for the village hall have now been ordered. Delivery is expected week beginning October 14th.
11 To receive general comments from members for consideration on the next agenda. Ref 18/110
Communications policy Complaints policy
Grit bins around the village Play bark
Football goals
Meeting Closed 7.50pm
Next Meeting – 13th November 2018, 6.30pm in the village hall.