December 2020 Minutes
Minutes of the Parish Council Meeting of North Kelsey Parish Council held by electronic format Zoom on Tuesday 8th December 2020 at 6.30pm
Those present : Councillors D Weir, P Bryan ( chair), H Burrows, M Williams, S March, D Hunt.
In attendance: J Waite (Clerk)
1To receive apologies and reasons for absence Ref 20/345
Cllr L Barker, Cllr R Smith, Cllr T Turner Cllr P Howitt Cowan
2 To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests. Ref 20/346
Cllr M Williams – Disclosable Pecuniary Interest - Grass cutting contract.
Cllr H Burrows – personal interest planning application 141936.
3 To approve draft minutes of the Meeting of the Parish Council, held on 17th November 2020. Ref 20/347
Resolved to approve as a true record.
Proposed Cllr S March. Seconded Cllr P Bryan. All in favour.
4 Public Questions Ref 20/348
None received.
5 District Council Report Ref 20/349
No report received.
6 Clerk’s report Ref 20/350
The email address to contact the Clerk is clerk.northkelseyparish@gmail.com
There is currently 1 casual vacancy for the council – the Clerk has received no nominations.
No requests for Covid support have been received from residents.
Council facebook page to help promote council meetings and information accessed by many residents, with a very positive result. Items to be included can be emailed to the Clerk.
New website build has been started. The old LCC websites are to be switched off in December, so all basic information will need to be transferred by the Clerk before then. This process is underway. Clr D Weir is currently collecting useful village information such as village groups and services which will be added to the website.
Community engagement ideas – Cllr D Weir to contact Surestart and the Village Hall Committee about the possibility of them starting a group in the village.
Clerk to contact the firm offering to make a welcome sign for the village to ask about size and designs possible.
7. Financial Matters Ref 20/351
The payment from WLDC mentioned at the last meeting is CIL payment from the new development in the village and can be spent on village infrastructure and improvements. A seat around the tree on the village green was suggested, and further suggestions could be sort on the facebook site.
Payments to be made by direct debit.
None.
Payments to be made by BACS.
Salaries £314.04
Clerks Expenses and Disbursements £40.39
Payments to be made by cheque.
None.
The expenses claim includes the Zoom monthly membership of £14.39 paid by the Clerk.
Resolved to approve payments.
Proposed Cllr S March. Seconded Cllr P Bryan. All in favour.
Clerk to contact water company about reading of metre / amount charged – the reading was incorrect when submitted and has now been corrected. Meter had not been read for several years. Meter read again month this month and has increased by 0.29. As there has been little increase over the years from 8 units to 9 units it was discussed to contact the water company about the process of stopping the supply and installing waterbuts to collect rainfall instead.
Proposed Cllr P Bryan. Seconded Cllr D Weir. All in favour.
Discussion of Clerk hours and position on pay scale. It was resolved to set up a review meeting involving Cllr Bryan, Cllr March Cllr Weir and the Clerk to discuss the review. This will be reported to the full council at the January 2021 meeting, and any possible impact on hours / payscales discussed in view of possible impact on precept. Clerk to contact these councillors to arrange a date before end of December.
8 Planning applications and decisions received Ref 20/352
Application 141936 – resolved to object on change of use and impact on local environment.
9 Parish matters – To receive any report or consider any appropriate action Ref 20/353
a) Cemetery - quotes for hedge cutting are being sort. The bench currently stored in the small chapel and not used is to be resited at the playing field. Cllr Bryan has been booked onto LALC burials training in April 2021, Cllr March and the Clerk have been booked on to the LALC burials training in May 2021 – the Clerk last attended this training in 2016.
b) Grounds Maintenance - pothole on Brigg Road to be reported. Information for 2 notice boards and installation has been received – depending on size /style chosen would be approx. £1800. Decided to look at other companies. The site of the new board for North Kelsey Moor was discussed, possibly near the Methodist Chapel on Owmby Road.
c) Play Area - The traps have now been set for moles, so far 2 have been caught. The 2 quotes for yearly mole trapping contracts were discussed and it was resolved to accept the quote for £646.80.
The 2 quotes for the fencing work were discussed and it was resolved to accept the quote for £400.
Proposed Cllr S March. Seconded Cllr P Bryan. All in favour.
Quotes for hedge cutting are to be sort.
d) Wild Life Area – blue bell bulbs ready to be planted. Working party to clear undergrowth and brambles have been held and the are is now much tidier.
Council to apply for LCC Covid Community Response fund – to install seating in this area as a place for people to meet and so look at improving access. Cllr March to write the application with support from Clerk. A quote for dead tree removal has been received and will be included in the grant. Logs will be kept to build animal structures. The tree removal will allow more light in to help with seasonal planting in the area.
It was suggested to look at employing a handyman for a few hours a week to maintain this, and other areas around the village, as some of the funding can be used for this purpose for the first 12 months of the project. To be discussed fully at January meeting in terms of costs / hours / remit etc.
10 To receive general comments from members for consideration on the next agenda. Ref 20/354
Clerk hours and pay review – to be done in closed session
Internet for North Kelsey Moor
Budget / final precept setting
Handyman position.
11 Date and Time of next meeting –
Tuesday 12th January 2021 at 6.30pm
Meeting closed 8.13pm.