May 2020 Minutes Annual Parish Council Meeting
Minutes of the Annual Parish Council Meeting of North Kelsey Parish Council held by electronic format Zoom on Tuesday 12th May 2020 at 6.30pm
Those present: Councillors S March, D Weir, R Smith ( chair ), L Barker, P Bryan,
In attendance: J Waite (Clerk) .
1 To receive nominations for the position of Chair for 2020/21. Ref 20/191
Nomination – Cllr Bryan.
Proposed Cllr Weir. Seconded Cllr March.
Nomination – Cllr Smith.
Proposed Cllr Bryan. Seconded Cllr Barker.
Votes – Cllr Bryan 2
Cllr Smith 1
Cllr Bryan elected as chair.
2 To receive nominations for the position of Vice Chair for 2020/21. Ref 20/192
Nomination – Cllr Smith
Proposed Cllr Bryan. Seconded Cllr Barker.
Cllr Smith elected as vice chair.
All in favour.
3To receive apologies and reasons for absence Ref 20/193
Cllr T Turner Cllr L Strange Cllr J Lomas
4 To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests. Ref 20/194
None given.
5 To approve draft minutes of the Meeting of the Parish Council, held on 14th April 2020. Ref 20/195
Resolved to approve as a true record.
Proposed Cllr S March. Seconded Cllr R Smith. All in favour.
6 Public Questions Ref 20/196
None raised.
7 Clerk’s report Ref 20/197
A new email address for the council has been set up clerk.northkelseyparish@gmail.com
There are currently 3 casual vacancies.
Cllr J Lomas has resigned, due to work commitments.
This now means there are currently 4 casual vacancies.
The broken speed sign has been assessed by LCC Highways, no work to be done under current restrictions.
LCC have several systems in place for residents who need help in the current Covid 19 lockdown and these details are on the notice board, website and can be obtained from the Clerk. There is a face book page for the village offering support.
Notices have gone up to close the play equipment area in line with the current restrictions.
The Grass Cutting Contractor who currently does the grass verges has asked to break the contract, so the new contractor will start at the end of May, for 1 year then this will be reviewed.
LCC are currently undertaking the work to administer the new parish council website. This will mean closing the existing site. All data will need to be manually transferred by the Clerk. Council agreed to overtime payment should this exceed the normal amount of working hours.
A complaint has been received about the bulbs being cut back on the village green – clerk to speak to new contractor. The village group are planning to plant more bulbs around the village and councillors would like to have some planted in the wild life area and at the cemetery if possible.
8. Financial Matters Ref 20/198
Payments to be made by direct debit.
None.
Payments to be made by BACS.
Salaries £303.34
Clerks Expenses and Disbursements £26.00
M Williams – Grass cutting £586.80
MKS Groundcare Ltd £180.00
Payments to be made by cheque.
None
Resolved to approve payments.
Proposed Cllr R Smith. Seconded Cllr S March. All in favour.
It was proposed to pay the hall room fees by BACS and to pay 1 year at the start of the year and the Clerk is still waiting for bank details to be provided.
Proposed Cllr R Smith. Seconded Cllr P Bryan. Al in favour.
It was proposed to make a donation to the village hall of £572.00, to cover excess costs for the Post Office Outreach Service. To be paid by BACS. This will be reviewed in May 2021.
Proposed Cllr R Smith. Seconded Cllr S March. All in favour.
The dates for the external audit to be completed have been extended.
9 Planning applications and decisions received Ref 20/199
Application 140972 – no comments or objections
Council have been asked about the street name for the new development, and would like it to reflect the name on the commonwealth grave in the cemetery, with Cyril Barrick Close as the suggestion.
10 Parish matters – To receive any report or consider any appropriate action Ref 20/200
a) Cemetery – this is still open, but must be used in line with social distancing restrictions. The water meter reading needs to be taken. The broken and leaning headstones will need to be looked at .
b) Grounds Maintenance - sign on Carr Road still not replaced. LCC aware. There is been an issue with fly tipping on Owmby Lane. The council tip is to re open with residents needing to book a slot. The details are on the notice board.
c) Play Area – Still problem with moles, which will not be addressed until restrictions are lifted. There have been complaints about several families on the play equipment at one time, and this is now to be closed for use under the current restrictions. This is being respected. 3 areas on the perimeter fence and 1 on the play equipment fence need some attention. Clerk to contact P Everitt.
d) Wild Life Area – The application for grant from the Calor Community Fund is now in the second change, however the number of applications ( 560 applications for 11 grants) and the regulations and work needed for the second phase make it unlikely we will succeed in securing funds. There is also a match funding element of £2500 the council would need to find. It was agreed to stop the application and look at others.
Proposed Cllr R Smith. Seconded Cllr S March. Al in favour.
To apply for a heritage grant council would need to consult with residents – open meeting to be planned after restrictions ended. A letter is to be sent to village groups.
11 To receive general comments from members for consideration on the next agenda. Ref 20/201
Cemetery policy
Social Media Policy
Communications Policy
A post Covid Village get together
12 Date and Time of next meeting –
Tuesday 9th June at 6.30pm
Meeting closed 7.35pm.