November 2023 Minutes
28 Allington Drive
Grimsby DN37 9FF
clerk.northkelseyparish@gmail.com
Minutes of the North Kelsey Parish Council held at 7.00 pm at the Village Hall on 14 November 2023
Present: Cllr M. Williams, Cllr P. Jackson, Cllr J. Waite, Cllr D. Waite, Cllr S. March, Cllr P.Bryan, Cllr J. Cundill,
In Attendance: C. Thomas (Clerk), Cllr P. Morris (WLDC), Cllr T. Smith (LCC),
Members of public present: 2
1 Election of Chairman - Ref: 365
Two nominations were received being Cllr J. Cundill and Cllr D.Waite. Following a vote Cllr D. Waite was elected as Chairman.
Cllr D. Waite duly signed the Acceptance office.
2 Election of Vice Chairman (subject to result of item 1) - Ref: 366
This motion was not moved and Cllr J. Cundill remains Vice Chairman
3 Welcome from the chairman and public session (15 mins) - Ref: 367
Cllr D. Waite welcomed everybody and thanked Cllr Adrian Robinson, the former Chair, and also Cllr J. Cundill as acting Chair in the interim.
One member of the public requested if the tree on The Green can be attended to. This would be made an agenda item for the next meeting.
4 Reports from Unitary Councillors - Ref: 368
Cllr Morris (WLDC) confirmed that the green bin fee would increase to £44 and fines for litter picking to £1000. It was likely the Mortuary Chapel would be designated as a designated heritage asset and he was hopeful to secure some funding towards maintenance.
Requests were made for litter bins in the lay byes on Cross Lane and an additional one on the playing fields.
Cllr Smith (LCC) confirmed that works were ongoing along Maidenwell Lane with regards to flooding and South Street. He was also involved in dealingw ith school transport issues affecting North Kelsey.
5 Apologies and reasons for absence - Ref: 369
Cllr R. Hunt
6 To receive declarations of interest under the Localism Act 2011 - being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members Register of Interests - Ref: 370
None
7 To approve the draft minutes of the Council meeting held on 12/09/23 - Ref: 371
It was resolved to approve the minutes as a true record.
Proposed:
Cllr J. Cundill Seconder: Cllr M. Williams All in favour
8 Finance Report - Ref: 372
a) Accounting statements for period ending 31/10/23 - Ref: 373
The accounting statements ending 31/102/3 had previously been circulated by the clerk. It was resolved to approve these as a true record.
Proposed:
Cllr J. Cundill Seconder: Cllr J. Waite All in favour
b) Schedule of payments - Ref: 374
Cllr J. Waite asked a question relating to invoice ref 141. The Clerk advised that only invoices ref 147 were needing approval as all invoices prior to this were approved in September 2023. Cllr Waite continued to ask and the Clerk re-affirmed that those invoices had already been approved and only invoices referenced 147 were needing approval.
It was resolved to approve the schedule of payments totalling £3692.59.
Proposed:
Cllr J. Cundill Seconder: Cllr D. Waite For: 5 Against: 1 Abstain: 1
9 To receive any reports from external organisations - Ref: 375
Cllr J. Cundill advised that the Village Hall had been painted and a meeting would be taking place on 16/11/23 to explore a village shop.
10 Parish Plan Update - Ref: 376
a) Communication - Ref: 377
i) Notice board
The purchase of two new notice boards had already been agreed and it was locations needing confirmation. It was agreed to locate one notice board on the Village Green and the second one on the corner of Station Road / Owmby Lane. Enquiries woudl be made with the land owner to obtain permission believed to be LCC.
ii) Newsletter - Review, printing costs and future editing.
It was agreed to continue with the newsletter based on 4 editions a year with an additional one at Christmas.
b) Celebrations / Remembrance Occasions
- Ref: 378
The Remembrance Sunday event had been a huge success with over 50 attendees who were very complimentary of the event and organisers.
i) Commemorative Planters
The two new planters had been received and would be planted and placed shortly.
2 sacks of daffodils had been given to a resident in Nortth Kelsey Moor for planting and two bags would be planted in North Kelsey
c) Village Events - Ref: 379
Cllr Jackson suggested a Pump and Well dressing event and would obtain further details. Plans for a scarecrow event were progressing for 2024.
d) Weekly Coffee Mornings - Ref: 380
These had now been curtailed.
e) Litter Picking - Ref: 381
Litter picking continued and discussions took place as to how we can get more members of the community involved. Suggestions included hosting two larger events per annum.
f) Playing Field - Ref: 382
i) ROSPA - Inspection
The play area had been inspected by councillors following the inspection report and it was felt that most of the areas identified could be undertaken internally. Cllrs Jackson and March would look to arranging a working party and a list of materials needed to bring to the next meeting for approval.
ii) To discuss quotes for work to hedges, woodland and trees, fencing, gates and car park
It was resolved to appoint Brookdate Tree Surgery to undertake works, in accordance with their quote, in the wooded area and to crown lift the tree overhanging the highway at a cost of £1450.
Proposer: Cllr J. Cundill Seconder: Cllr P. Jackson All in favour
It was resolved to appoint Mitchells Timberworks to undertake works to gates and the childrens play area, in accordance with their quote at a cost of £2145.
Proposer: Cllr J. Cundill Seconder: Cllr P. Jackson All in favour
The Clerk would clarify the validity of the quote to make good the parking area and Cllr Jackson would also investigate using self levelling gravel and both would be reported back to the next meeting.
iii) To discuss placement of bench in storage to playing field entrance
The placement of the bench currently stored in the Mortuary Chapel would be delayed until completion of all works.
g) Graveyard
i) Commonwealth War Graves Signage - Ref: 383
It was agreed to apply for a Commonwealth War Grave signage to be placed at the cemetery entrance. No costs were involved,
h) Speed Signs & Speed Controls - Ref: 384
The new speed sign along East Hall Road was now installed.
11 Parish Matters - Ref: 385
a) To Co-Opt any new members (1 vacancy) - Ref: 386
Mr John Slater attended and applied to be co-opted onto the Council which was successful. Proposer: Cllr J. Cundill Seconder: Cllr D. Waite All in favour
b) To discuss and adopt the Personnel Committee Terms of Reference - Ref: 387
It was resolved to adopt the committee terms of reference subject to the meeting quorate being amended to 3.
c) Review tracking report - Ref: 388
The clerk had nothing to report.
12 Clerks report - Relevant correspondence received - Ref: 389
None received
13 Planning applications and decisions received - Ref: 390
a) Planning: 147256 - Land adjacent to Little London Farm Little London North Kelsey Market Rasen LN7 6JP - Ref: 391
Planning application to demolish existing building and erect 2no. dwellings with associated site works.(22825)
No objections
b) Planning: 147257 - Application for approval of reserved matters for 3no. dwellings including demolition of existing commercial buildings considering access, appearance, landscaping, layout and scale following outline planning permission 142221 granted 2 December 2021.
- Ref: 392
Land adjacent to Little London Farm Little London North Kelsey Market Rasen LN7 6JP No objections
14 Next meeting will be Tuesday 12/12/23 at 7 pm - Ref: 393
Meeting closed at 8.55 pm