2024 Parish Council Minutes of Meetings

Minute Number

Item

42/2425

Welcome from Chair and Public Questions

Welcome given no members of public present

43/2425

Apologies

Apologies for absence received from Cllr J Waite and Cllr T Smith (LCC & WLDC)

44/2425

Declarations of interest

None

45/2425

Minutes of the Ordinary Meeting held on Tuesday 11th June 2024

Proposed:- Cllr.P.Bryan Seconded:- Cllr.D.Waite Abstained:- Cllrs J.Waite & Cllr.S.March did not attend meeting

RESOLVED:

That the minutes of the meeting be accepted as a true and proper record.

46/2425

Police & Crime update

Police report for area NC09 received and circulated. Some information does not appear on the data, Cllr S March has forwarded questions to the Police Engagement session Tuesday 16th July for clarification

47/2425

District and County Council reports

Cllr P Morris:- WLDC

General Election:- Edward Julian Egerton Leigh, Conservative Party re-elected.

Defibrillator:- The solar defib has now been sited on fencing at Trackside Guns and Archery

Cllr T Smith:- LCC & WLDC, Apologies given

48/2425

Chairman’s Update

The village green noticeboard is now in place

The water butts are in place at the cemetery

49/2425

Parish Councillor updates

Playing field bin over flowing, additional black bin bag has been placed next to it. Glass under seat needs removing. Playing field swings still not to be used, new signage and chaining to be in place.  Painting of play equipment, possibility of Community action group project. Weeds in woodland area needs strimming down, spraying not suitable due to rain. A scheme of works for the fencing and gate repairs required to enable quotes to be obtained.

50/2425

Clerks Report

Received

51/2425

Parish Matters

Speed Camera: Additional speed camera, previously a MOP has expressed a wish to donate funds to the council who would use this for an additional camera.

Recreation Ground/Play Area: Perimeter Fence Repairs

Regular Inspections: Regular inspections should be carried out on Street Furniture, Play Equipment (suggest attend Play Equipment Course LALC), agreed to discuss further and set up a monitoring checklist 

Disabled Access: Access cannot be gained to the recreation ground/play area by mobility scooters

Proposed:- Cllr.D.Waite     Seconded:- Cllr.S.March         All in Favour

RESOLVED:

Radar padlock and keys to be purchased and fitted

North Kelsey Moor: siting of noticeboard and bench, still awaiting confirmation

Defibrillator:- The solar defib has now been sited on fencing at Trackside Guns and Archery

Notice Board:- One of the new notice boards has been sited on the village green, North Kelsey Moor still ongoing.

West Street:- Jetting hasn’t worked, bottom of Hall Lane flooding too

Village Green:- A pole near the pump has been chopped off and removed

North Kelsey Moor: Bench Siting ongoing, an assessment by highways to check suitability and grant permission

Riparian Ditches: Awaiting on investigation with LCC, still ongoing

52/2425

Finances and Budget

Proposed:- Cllr.P.Bryan Seconded:- Cllr.D.Waite. Cllr M Williams abstained from voting on approved payments

RESOLVED:

to approve the following payments and monitoring reports be received.

Bank Balances:- Current £61,260.16 @ 30/06/2024 (£2,261.41 committed as above = £58,998.75) NS&I £5,963.73

Budget Monitoring Report:- produced and approved

53/2425

Unity Bank

Discussion regarding change of bank account, Unity offer dual/triple authorisation of payments, they offer a free transfer service, the monthly fee £6 will be offset against the cost of postage and interest from a reserve account.

Proposed:- Cllr.D.Waite Seconded:- Cllr.S.March

RESOLVED:

To change to Unity Bank

54/2425

Planning Applications

No current planning applications to consider.

55/2425

The Council to review and agree the following policies and procedures:

Financial Regulations, Postponed due to the new model financial regulations template to be corrected

56/2425

Fireproof/Waterproof Storage

Proposed:- Cllr.J.Slater Seconded:- Cllr.S.March

RESOLVED:

Agreed purchase of fireproof/waterproof storage for security of files and electronic records.

57/2425

Training Record

Records to be kept of Councillor and Clerk/RFO training

Proposed:- Cllr.J.Slater Seconded:- Cllr.D.Waite

RESOLVED:

Record to be introduced, Councillors to advise Clerk of previous training completed for record

58/2425

Passwords in case of Emergency

Proposed:- Cllr.J.Slater Seconded:- Cllr.M.Williams

RESOLVED:

Agreed a sealed envelope with passwords to be kept securely by a councillor. Cllr.M.Williams to be the caretaker

59/2425

Website Management

Proposed:- Cllr.D.Waite Seconded:- Cllr.S.March

RESOLVED:

Agreed to accept the internal auditor recommendation to engage LALC webmaster to review and manage the website either permanently or until the clerk/rfo is trained and confident.

Next Ordinary Meeting

60/2425

Actions to be undertaken before the Next Ordinary meeting

MC: Report bin and litter to WLDC

MC: Purchase waterproof/fireproof box

MC: Chain swings and new signage

MC: Purchase radar padlock and keys

MC: Street Furniture, Play Equipment set up a monitoring checklist 

MC: Follow up overhanging trees complaint and obtain quotes

MC: Submit Unity Bank application

SM: Forward Community action group details to MC

MC: to submit request

MW: Weed control works

DW: to inspect playing field and list works required

MC: to obtain quotes for works

PB: to forward details of MOP re donation to MC

MC: email Cllr T Smith regarding works and outstanding

West Street:- Jetting hasn’t worked, bottom of Hall Lane flooding too

Village Green:- A pole near the pump has been chopped off and removed

Additional Outstanding items to be undertaken

Cllr T Smith: Look into Grange Lane 30mph speed limit

Cllr T Smith: to arrange Highways site visit regarding drainage, signs and road markings

Cllr T Smith: Riparian Ditches, awaiting confirmation of action on investigation with LCC

61/2425

Items for inclusion on the Next Ordinary Meeting Agenda

Clerk overtime/additional hours

Playing Field Fencing

Trees Cemetery/Village Green

Planter Plaques

62/2425

Dates and time of the Next Ordinary Meeting

Next meeting will be Tuesday 13th August 2024 7.15pm